The Water Authority of Fiji is a corporate body established under the Water Authority of Fiji Act 2007 to make provision for the effective management and administration of the Water and the wastewater systems.
We are responsible for providing access to quality drinking water and wastewater services to over 159,000 and 33,540 residential and non-residential metered customers in the urban areas of Fiji and also setting up water supply systems in rural areas.
The Administrative Officer is responsible for providing administrative and secretarial support to the Regional Manager Operation in respective region whilst also working closely with other SBU Chiefs, Managers, Senior Engineers, Team Leaders and Supervisors. This position reports to the Regional Manager Operation.
- Reporting to the Regional Manager Operation for effective coordination and facilitation of instructions to all Units reporting directly under the Regional Manager Operation
- Coordinate reports from indirect reports on a periodical basis for Regional Manager Operation;
- Recording and filing all correspondence coming in and going out of the Regional Manager Operation’s Office;
- Devising and maintaining office systems, including data management and filing.
- Coordinating travel and accommodation request for the Regional Manager Operation & Team.
- Screening telephone calls, enquiries and requests, and handling them when appropriate.
- Organizing, maintaining diaries, making appointments and taking minutes.
- Dealing with incoming email, faxes and post, often corresponding on behalf of the Regional Manager Operation.
- Producing documents, briefing papers, reports and presentations.
- Organizing and attending meetings and ensuring that the Regional Manager Operation is well-prepared for meetings.
- Liaising with clients, suppliers and other staff.
- Develop and design documents.
- Handling calls and correspondences and following up on pending matters with limited direction.
- Co-ordinate meetings, including agendas, taking and distribution of minutes/action points, catering and facilities.
- Office management and ensuring that the office is well equipped and level of cleanliness maintained by the cleaners
- Organizing events and functions and catering for meetings
- Facilitating the purchase of stationaries and other supplies for the Regional Office
- Keeping the Regional Manager Operation advised of time sensitive and priority issues.
- Perform other duties that may be consistent with the position.
- Provide additional support to management team as requested.
- Carrying out any other duties assigned by the Regional Manager Operation.
- The Applicant must possess a Diploma in management, public administration, business administration or equivalent from a recognized institution with 2 years’ relevant work experience
- Research, and data collection experience to support well-informed decisions.
- Excellent verbal and written communication skills in the English language.
- Proficient in Microsoft Office applications.
- Proven ability to work effectively within a team and a demonstrated willingness to learn.
- Strong administration skills and self-starter.
- Proven work experience as a secretary or administrative assistant.
- Familiarity with office organization and optimization techniques.
- Excellent customer service skills for the purpose of interacting with internal and external stakeholders.
- Demonstrated ability to follow instructions and meet set deadlines.
- Demonstrated ability to work independently with minimal supervision.
- Demonstrated ability to follow directions and maintain high standards of professional.
- Demonstrated ability to maintain confidentiality.
- Service oriented approach, with a commitment to supporting the operational / corporate environment of the organization.
Interested candidates are advised to apply online and complete the recruitment requirements on the portal. All applications should be received no later than 06th November, 2026
INCOMPLETE & LATE APPLICATIONS WILL NOT BE CONSIDERED. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.
Operations
Service Delivery
